VRF Terms and Conditions
ST MARTIN-IN-THE-FIELDS CHARITY
TERMS AND CONDITIONS OF USE FOR FLEXIGRANT PORTAL
Please read these terms and conditions of use carefully before starting to use our portal. These terms and conditions of use cover our Flexigrant portal https://smitf.flexigrant.com but please note that separate terms and conditions will apply for those users using our main St Martin-in-the-Fields website.
We reserve the right to revise these terms and conditions at any time. We will take reasonable steps to inform you of us revisions. Please note that we may update and change our portal from time to time to reflect users’ needs.
2. ABOUT US
Our domain address https://smitf.flexigrant.com is a portal provided by Fluent Technology and used by St Martin-in-the-Fields Charity (“we”, “us”) to administer the Vicar’s Relief Fund. We are registered as a charitable incorporated organisation with the Charity Commission under registration number 1156305. Our contact address is St Martin-in-the-Fields, St Martin-in-the-Fields, Trafalgar Square, London, WC2N 4JH, United Kingdom.
3. ACCESSING OUR PORTAL
Our portal is made available free of charge for use by professional support workers employed by agencies working to alleviate and prevent homelessness (“Permitted Users”). Permitted Users may use our portal to apply for a grant on behalf of the vulnerable people they are supporting. You must not access or use our portal if you do not meet the definition of a Permitted User.In order to access our portal, you will be required to register for an account. You will be required to submit an initial registration form to us and we will send to you further instructions on how to register for an account. You will be required to validate the email address you have provided and complete and return to us a contact details form. We will review the information that you provide to us during the registration process and if we are satisfied that you meet the criteria of a Permitted User we will send you log in details by email.
In order to access our portal, you will be required to register for an account. You will be required to submit an initial registration form to us and we will send to you further instructions on how to register for an account. You will be required to validate the email address you have provided and complete and return to us a contact details form. We will review the information that you provide to us during the registration process and if we are satisfied that you meet the criteria of a Permitted User we will send you log in details by email.You are responsible for keeping your account
You are responsible for keeping your account log in details safe and secure. You must keep your log in details confidential and you must not disclose them to any third party. We have the right to disable your account with immediate effect if in our reasonable opinion you have failed to comply with any of these terms and conditions.We do not guarantee that our portal, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our portal for business or operational reasons. We will try to give you as much notice as we are practicably able to provide of any suspension or withdrawal.
4. APPLYING FOR A VRF GRANT
We administer the Vicar’s Relief Fund grants in accordance with our grants policy, available here. When applying for a grant via our portal, you must provide us with accurate, up to date information about the vulnerable person you are supporting. This will involve you sharing personal and sensitive personal data about the vulnerable person with us. You are responsible for ensuring that you comply with all legislation (including the Data Protection Act 1998) and have the necessary consent to share that information. Our privacy statement, available here, explains how we will use the information that you provide to us when applying for a grant.
When applying for a grant using our portal, you must at all times adhere to all professional duties that apply to your role and must not disclose any confidential or sensitive information without the consent of the individual to whom it relates.
5. HOW YOU MAY USE INFORMATION ON OUR WEBSITE
We are the owner of all intellectual property rights in our portal, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You may print off one copy, and may download extracts, of any page(s) from our portal for your records.
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. Where you reproduce any of our materials in accordance with these terms and conditions, you must clearly attribute the materials to us.
6. DO NOT RELY ON ANY INFORMATION ON THIS PORTAL
The content on our portal is provided for general information only. Although we make reasonable efforts to update the information on our portal, we make no representations, warranties or guarantees, whether express or implied, that the content on our portal is accurate, complete or up to date. This shall include all information taken or viewed from our portal by third parties in accordance with clause 4 above.
7. WE ARE NOT RESPONSIBLE FOR WEBSITES WE LINK TO
Our portal may contain links to other third party websites and resources. These links are provided for your information and you use all such materials at your own risk and/or liability. We do not approve or endorse those linked websites or the information that you may obtain from them. We have no control over the contents of those websites or resources. More information about our liability in respect of websites we link to is set out in clause 8.
8. YOUR RESPONSIBILITIES
You are solely responsible for configuring your information technology, computer programmes and platform to access our portal. You should use or procure appropriate virus protection software.
You must not misuse our portal by introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful, whether or not such introduction is knowingly undertaken. You must not attempt to gain unauthorised access to our portal, the server on which our portal is stored or any server, computer or database connected to our portal. You must not attack our portal via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our website will cease immediately.
You agree not to use (or permit to be used) our portal for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
9. OUR LIABLITIY
Our portal is provided for the sole purpose of allowing you to apply for a grant from the Vicar’s Relief Fund on behalf of a vulnerable person whom you are employed to support. It is not intended to be used for any other purpose. We do not guarantee that our portal will be secure or free from bugs or viruses.
We reserve the right, without liability or prejudice to our other rights to you, to disable your access (without notice) to our portal if you breach the terms of these terms and conditions.
To the fullest extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our website or any content on it, whether express or implied.
Notwithstanding the foregoing, we do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.
10. LINKING TO OUR PORTAL
You may link to our Vicar’s Relief Fund home page https://smitf.flexigrant.com, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. In order to access our portal, all users have to register for an account and we shall have the right to approve such registration at our discretion.
You must not establish a link to our Vicar’s Relief Fund homepage in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
Our portal must not be framed on any other site, nor may you create a link to any part of our portal other than the home page.
We reserve the right to withdraw linking permission without notice at our sole discretion and with no obligation to restore such permission.
11. THIRD PARTIES WE WORK WITH
We work with other charities and agencies to provide our grant service and to maximise funding opportunities for our beneficiaries, such as Glasspool Charity Trust (registered charity number 214648). We have a data sharing agreement in place with such third parties and we comply with the ICO’s statutory data sharing code available to view here: https://ico.org.uk/media/for-organisations/documents/1068/data_sharing_code_of_practice.pdf. For more information about how we may share your personal data (or the personal data of the person on whose behalf you are applying for a grant) with these third parties please see our VRF privacy statement here.
12. APPLICABLE LAW