VRF Conditions of Grant and uploading evidence

The use of the funds are restricted to what has been requested in the application form and cannot be used for any other purpose. Nor can the grant be transferred from one client to another.

As per Terms & Conditions of your application, you are required to provide documentary evidence to the VRF that the funds awarded have been used as stated above within 6 weeks of the date of this letter. If this is not possible, please contact a member of staff to discuss an extension.

Once the funds have been used you must then upload evidence of this to our system.

Please find below instructions on how to upload evidence to your grant application:

  • Click on ‘My Applications’ on the left hand menu
  • Find the application you are uploading evidence for and click ‘Reporting’ next to it
  • Click ‘Submit a Report’
  • In the description box type ‘Evidence’
  • Click ‘Choose your file’ underneath the box and then select the relevant file and click ‘Open’ (Files must be under 2mb and the format must be either a .pdf, .doc, .docx or a Jpeg file)
  • Click on ‘Save page’ at the bottom of the screen
  • Select Submit form at the top of the page to complete the process


Acceptable Forms of Evidence:

Rent Arrears/Service charge arrears – A screen shot of the tenants rent account showing the payment being credited, or a written statement from the landlord advising that the payment has been received.

Deposit/Rent in Advance/temporary stay at a B & B – A copy of the receipt provided when the payment has been made, or a copy of the Tenancy Agreement.

Bankruptcy/Debt Relief Order – The client will receive a receipt upon payment of the application fee.

Household items – We will only accept scanned copies of items purchased with funds from the VRF.

Hoarding decluttering – A scanned copy of the receipt after the work has been paid for.

Removal costs – A scanned copy of the receipt after the work has been paid for.

I.D – A scanned copy of the receipt when application has been paid for.

Please note that a signed statement form yourself or your client is not an acceptable form of evidence.